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FACILITY RENTAL

Welcome to Hell Hole Inc.!
We are proud to offer our venue to the Jamestown community and surrounding areas. Our goal is to ensure your event is a success, and we strive to maintain a clean and organized facility. Please note that the building is rented AS IS, and while we make every effort to provide a clean venue, we cannot guarantee it will be 100% spotless.

Guidelines for Facility Rental

1.    Reservation Deposit: A reservation deposit of $100.00 is required to reserve the facility. This deposit is due at the time the reservation is made and is non-refundable. You will be invoiced for the balance of the rental fee. We DO NOT allow access to the building the day before or the day after your scheduled rental.  If you require access for set-up or decorating, then you will need to select additional setup day for that.  There are no exceptions to this policy.

2.    Age Requirement: The renter must be at least 21 years of age to rent our facility.

3.    Legal Liability: The renter assumes full legal responsibility for any underage attendees who consume alcohol during the event.

4.    Security Requirement: For events with 150 or more attendees, security personnel must be present at the renter's expense, and you must provide proof before access code can be sent.

5.    Rental Fees:

Admission-Based Rentals: $600.00 per day (12-hour maximum). This includes setup, event time, and teardown. This rate applies to events where attendees are charged an entry fee.

Non-Admission Based Rentals: $400.00 per day (12-hour maximum). This includes setup, decorating, event time, and teardown. This rate applies to personal gatherings where no entry fee is charged.  We DO NOT allow access to the building the day before or the day after your scheduled rental.  If you require access for set-up or decorating, then you will need to select additional setup day for that.  There are no exceptions to this policy.

Pre-event Setup Day: Fee: $200.00 - Duration: Up to 6 hours. This rate applies if you need access to the facility the day before your event for setup or decoration, you must select the Additional Setup Day rental option at the time of booking.  This option is only available for additional set-up requests.

  1. Terms of Payment:

    • The security deposit is due at the time of reservation, and you will be invoiced for the remaining balance.

    • The remaining balance of $300.00 for non-admission-based rentals or $500.00 for admission-based rentals is due five (5) days before your event date.

    • Payments must be made by money order, cash, or online at the time of booking.

  2. Access to the Facility:

    • An email with a pin code for building access will be sent by 8:00 PM the day before your event. The code will be active starting at 6:00 AM on the day of your event.

    • Important: We no longer allow access to the building the day before the scheduled event date.  If you need to setup early, you will be required to select the additional setup day and pay $200.00.

  3. Cancellation and Refund Policy:

    • A full refund will be issued if you cancel your reservation at least seven (7) days before your event. Cancellations made within seven days of the event will result in a $100.00 deduction from the rental fee before the refund is issued.

 

Facility Rules

  • All garbage cans including bathrooms must be emptied and trash removed from the facility. All debris, trash that has accumulated at the front of the facility must be collected and removed.  Renter is responsible for providing their own trash bags.  All items left behind by renters will be discarded within 24 hours of your event ending.

  • All floors swept, to include main area. All spills must be mopped, restroom toilets cleaned, and kitchen wiped down, swept and mopped if necessary.

  • All chairs and tables returned to the storage area.

  • USE OF STAPLES AND NAILS ON WALLS ARE STRICTLY PROHIBITED.

  • Renter is responsible for providing all paper products and trash bags.  

 

Facility Equipment

Chairs: 96 Plastic chairs and 75 banquet style chairs are located in the storage room on rolling carts. All chairs are inventoried prior to events and should be counted and returned to the storage area.

Tables: Eighteen (18) long rectangular (54X108) and seven (7) 60" round tables are available. These are to be returned on the appropriate rack to the storage room after use. Lights: Switches are located beside the main entrance door for the front section of the facility. Stage: Please do not allow children to play on the stage. This is a favorite area for children, unfortunately, it is also dangerous.

HVAC: The HVAC system is operated by members of Hell Hole Inc. All controls are locked inside lock boxes. Please do not attempt to adjust temperature.

Kitchen: Kitchen is stocked with a refrigerator, stove, microwave, ice machine and a food warmer.

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Hell Hole Inc. Rental Clean-Up Checklist

 

The rental applicant is responsible for cleaning the building upon the conclusion of the event in accordance with the rules and regulations set forth in the Facility Rental Guide & Rental Contract.  You must be cleaned up and out of the facility by the designated time on your rental application. There should be NO CLEAN-UP required by HHI Staff after your event but if there is then you will FORFEIT your security deposit.

 

Rental Applicant Responsibilities:

POST EVENT CLEANING REQUIREMENTS

The client is responsible for ALL cleaning of the Steel Shed after your event.

REQUIRED FACILITY CLEANING AT CONCLUSION OF EVENT INCLUDES:

  • Empty all trash cans including bathroom and kitchen receptacles and remove from the premises.  We do NOT have a trash receptacle on site so you will need to carry your trash to the recycle center.

  • Remove all decorations, garbage and/or other debris from the premises.  Do NOT leave confetti on the floor.

  • All leftover food MUST be removed and properly disposed of from refrigerators and freezer.

  • Make sure ovens, burners, and heat unit all turned off.

  • Clean all counters and tables with disinfectant spray and clean towel.

  • Kitchen floor swept and mopped.

  • All tables and chairs thoroughly wiped, cleaned, and properly put away in the storeroom.

  • Trash and litter removed from floor in the building.

  • Make sure ALL lights, breakers and AC units are turned off before leaving.

  • Thank you for leaving the kitchen, bathroom, and main building in the condition that you found it.

  • Please notify Hell Hole Inc staff of any problems or damage that you may have incurred during your event.

 

Any additional cleaning needed by the Hell Hole staff as a result of your event, (i.e. removal of trash from the premises -inside or outside, removal of confetti on the floor, or removal of ANY food items left in the refrigerator) will result in forfeiture of your security deposit.

HHI Staff Responsibilities:

  • Turn on AC/Heat units 12 hours prior to event starting

  • Conduct a pre-event/post-event room inspection for cleanliness and damage

  • Enforce rules and regulations

  • Trash bags, paper products and cleaning supplies are not provided by HHI.

  • Conduct post event room inspection for cleanliness, table & chairs put away properly.

  • Any damage, unreturned equipment, uncleaned areas, or additional time may result in denial of future rental use.

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