FACILITY RENTAL

Hell Hole Inc. is proud to provide Jamestown and the surrounding communities the use of our venue. We want your event to be the best possible and strive to ensure the facility is clean and organized.

The building is rented AS IS. No guarantees of cleanliness are provided. We make every effort to provide a clean facility, but it is used for multiple purposes.

Guidelines for facility rental:

• There is a $100.00 refundable security deposit required in addition to the rental fee.  Security deposit will be returned upon inspection of the Steel shed to make sure everything has been cleaned satisfactory.  The security deposit is required within 72 hours of reservations being made. 

• MUST BE 21 YEARS OF AGE TO RENT OUR FACILITY. 

• RENTER WILL ASSUME ALL LEGAL LIABILITY FOR ANY UNDERAGE ATTENDEES THAT CONSUME ALCOHOL.

• SECURITY MUST BE ON HAND (AT RENTERS EXPENSE) FOR EVENTS THAT CONSIST OF 100 OR MORE ATTENDEES.

• HALF DAY RENTALS are $150.00 per SIX (6) hour maximum time and payable in full at time of reservation.  This applies to anyone who is looking to rent for a short-term event.

• Business facility rentals are $600.00 per day (12-hour maximum, payable in full at time of reservation.  This applies to individuals or businesses where monetary funds are solicited and or required from event attendees.  

• FULL DAY RENTALS are 300.00 per day (12-hour maximum).  This applies to personal gatherings that do not require monetary funds to attend the event.

  • 1.  You may choose to pay the security deposit fee in person at the Town of Jamestown to secure your reservation and pay the remainder balance of $300.00 at least one week prior to your scheduled event date.

    • OR​

  • 2. You can book online and pay the security deposit fee on our website at www.hellholeswampfest.com and you will be invoiced for the rental fee which must be made at least one week prior to your scheduled event date.  

• Payments must be made in the form of a money order, cash, PayPal (info@hellholeswampfest.com)

•  NO personal checks.  Full rental payment is required one week prior to the rental date.

• HEATING AND AIR IS FOR THE DAY OF THE EVENT ONLY! $50 PER DAY ADDITIONAL CHARGE FOR NON-EVENT DAYS!

• Cancellation and refund policy.  Full refund will be issued if you cancel your reservation at least one week prior to your event, otherwise there will be $50.00 deducted from your rental fee before refund will be issued.

 

Facility Rules

• All garbage cans including bathrooms must be emptied and trash removed from the facility. All debris, trash that has accumulated at the front of the facility must be collected and removed.  Renter is responsible for providing their own trash bags.  All items left behind by renters will be discarded within 24 hours of your event ending.

• All floors swept, to include main area. All spills must be mopped, restroom toilets cleaned, and kitchen wiped down, swept and mopped if necessary.

• All chairs and tables returned to the storage area.

• USE OF STAPLES AND NAILS ON WALLS ARE STRICTLY PROHIBITED.

• Renter is responsible for providing all paper products and trash bags.  

 

Facility Equipment

• Chairs 155 metal chairs are located in the storage room on rolling carts. All chairs are inventoried prior to events and should be counted and returned to the storage area.

• Tables 15 tables are available. These are to be returned to the storage room after use.

• Lights: Switches are located beside the main entrance door for the front section of the facility. The remainder of the lights are controlled by switches in the breaker panel located in the rear left of the facility. Breakers are marked identifying lights.

• Stage: Please do not allow children to play on the stage. This is a favorite area for children, unfortunately, it is also dangerous.

• HVAC: The HVAC system is operated by members of Hell Hole Inc. All controls are locked inside lock boxes. Please do not attempt to adjust temperature.

• Kitchen: Kitchen is stocked with a refrigerator, fully functional stove and two microwaves.

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Hell Hole Inc. Rental Clean-Up Checklist

 

The rental applicant is responsible for cleaning the building upon the conclusion of the event in accordance with the rules and regulations set forth in the Facility Rental Guide & Rental Contract.  You must be cleaned up and out of the facility by the designated time on your rental application. There should be NO CLEAN-UP required by HHI Staff after your event but if there is then you will FORFEIT your security deposit.

 

Rental Applicant Responsibilities:

POST EVENT CLEANING REQUIREMENTS

The client is responsible for ALL cleaning of the Steel Shed after your event.

REQUIRED FACILITY CLEANING AT CONCLUSION OF EVENT INCLUDES:

• Empty all trash cans including bathroom and kitchen receptacles and remove from the premises.  We do NOT have a trash receptacle on site so you will need to carry your trash to the recycle center.

• Remove all decorations, garbage and/or other debris from the premises.  Do NOT leave confetti on the floor.

• All leftover food MUST be removed and properly disposed of from refrigerators and freezer.

• Make sure ovens, burners, and heat unit all turned off.

• Clean all counters and tables with disinfectant spray and clean towel.

• Kitchen floor swept and mopped.

• All tables and chairs thoroughly wiped, cleaned, and properly put away in the storeroom.

• Trash and litter removed from floor in the building.

• Make sure ALL lights, breakers and AC units are turned off before leaving.

• Thank you for leaving the kitchen, bathroom, and main building in the condition that you found it.

• Please notify Hell Hole Inc staff of any problems or damage that you may have incurred during your event.

 

Any additional cleaning needed by the Hell Hole staff as a result of your event, (i.e. removal of trash from the premises -inside or outside, removal of confetti on the floor, or removal of ANY food items left in the refrigerator) will result in forfeiture of your security deposit.

HHI Staff Responsibilities:

• Turn on AC/Heat units 12 hours prior to event starting

• Conduct a pre-event/post-event room inspection for cleanliness and damage

• Enforce rules and regulations

• Trash bags, paper products and cleaning supplies are not provided by HHI.

• Conduct post event room inspection for cleanliness, table & chairs put away properly.

• Any damage, unreturned equipment, uncleaned areas, or additional time may result in denial of future rental use.